Default accounts (SOP settings / Invoice and order settings)
Unless specified, these settings apply to Invoicing and Sales Order Processing.
Find this screen
Open: Sales Order Processing > SOP Utilities > System Set Up > SOP Settings Default Accounts.
Open: Sales Order Processing > SOP Utilities > System Set Up > View SOP Settings | Default Accounts.
Open: Invoicing > Invoicing Utilities > System Set Up > Invoicing Settings | Default Accounts.
Open: Invoicing > Invoicing Utilities > System Set Up > View Invoicing Settings | Default Accounts.
Set how invoice and credit notes are posted
Here you can choose which nominal account is used when invoices and credit notes are posted.
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If you want to post to the nominal account set on your stock item, select Use same nominal code as - Stock item revenue account.
Values are posted to the revenue account set of the stock item record, by default. You can change this when entering invoices and orders, if you selected to Allow amendment of - Analysis codes on the Invoice and Order Entry tab.
- If you want to record the sale against the same nominal account as the customer account, select Use same nominal code as - Customer account.
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If you want use cost centre breakdown, also select Use same cost centre and department as customer account.
This posts to the nominal account code set on the stock item but uses the cost centre and department set on the customer's account. This is useful if you want to make sure sales are recorded against the correct cost centre.
Note - warningBe aware that, if you select this, you must make sure you create nominal accounts with all the required cost centre and department combinations. If a nominal account doesn't exist, the line value is posted to the suspense account.
Set how cost of sales are posted
These settings provide further scope for analysing sales using cost centre breakdown.
If you've selected to generate cost of sales postings from sales order and invoices (Generate cost of sales postings for SOP in Stock Control Settings), you can set the nominal account these values are posted to here.
Cost of sales postings are automatically posted to the nominal accounts set for Issues and Stock on the stock record.
If you select Stock issues account and Asset of stock account here, then this posts to the account code set on the stock item but uses the cost centre and department set on the customer account.
Be aware that, if you select this, you must make sure you create nominal accounts with all the required cost centre and department combinations. If a nominal account doesn't exist, the line value is posted to the suspense account.
Set accounts for cash sales and prospects
These are generic accounts used to record cash sales, and quotes or pro formas for prospects (prospective customers). Using a generic account means you don't have to set up individual customer accounts for one-off sales or for every quote or pro forma.
Set up and use a cash account
Set up and use a Prospect account (SOP only)
Document numbering (SOP settings / Invoice and order settings)
Invoice and order entry (SOP settings / Invoice and order settings)
Sales Assistance (SOP settings / Invoice and order settings)
Processing options (SOP settings / Invoice and order settings)
Printing options (SOP settings / Invoice and order settings)
Intrastat options (SOP settings / Invoice and order settings)
Manufacturing options (SOP settings / Invoice and order settings)